Six systems that keep the distributor shelf honest.
Handan Pinzeng Trading Co., Ltd. helps regional distributors and their suppliers run one true set of trade numbers. The six systems below fold catalogues, stock, pricing, orders, freight and reports into a single numbered shelf a count room can trust at the close of the night.
Wholesale catalog and trade inventory systems
platforms
Distributor catalog platforms — one shelf for every tier
A regional distributor rarely sells to one kind of buyer. There are wholesale resellers, independent retailers and long-standing trade accounts, each carrying a different net price and a different case minimum. When those books live in separate spreadsheets, a buyer is always one stale row away from a bad quote.
PinZeng replaces the loose sheets with a single catalog platform. Every product becomes a record with one code, one shelf grouping, one unit of measure and per-tier pricing held under the same pin. Buyers open one live list; the principal maintains one source of truth. The catalogue shows live stock, so nobody quotes a jar that has already gone off the shelf.
We also handle import of an existing catalog, mapping the messy columns of legacy files onto a clean line so nothing is mistyped during the move.
- One catalog across reseller, retail and trade tiers
- Live stock tallies beside every line
- Legacy price book import and standardisation
- Clean item codes, unit packs and shelf groupings
sync
Inventory sync and reorder systems — pins turn before a line runs empty
Wholesale profit dies quietly inside the gap between the sheet and the physical shelf. A stockman moves a pallet in the yard, the paper still says full, and the next order sells six cases that no longer exist. PinZeng builds a nightly inventory sync that closes that gap.
Movement from the warehouse feed updates the catalogue quantity on the same schedule the count room already trusts. When a line crosses its reorder point, the system writes a suggested reorder with the correct supplier line and the current free-stock figure. The warehouse checks, approves and transmits, so a distributor does not discover a missing line an entire freight cycle later.
The sync keeps a full change ledger. Every adjustment is dated and attributed, which makes end-of-month reconciliation far calmer for the bookkeeper at the back desk.
- Nightly or near-real-time stock reconciliation
- Reorder suggestions that fire from pinned thresholds
- Full adjustment ledger for audit and review
- Unified truth between paper, portal and physical stock
order portals
Wholesale order portals — a clean aisle for each distributor
An order taken over the phone is an order mistyped at the edge. PinZeng hands each distributor its own portal aisle: a space with saved baskets, tier pricing applied automatically, case and volume discounts spelled out and a clear order history running down the page.
Buyers build a basket against live shelving and submit once. The order lands on the count-room desk already priced into the correct trade net, already flagged with the matching freight lane and ready for a warehouse hand to pick from numbered jars rather than chase a hand-written slip.
Because the portal and the catalogue share one shelf, a buyer can no longer order a line that the warehouse does not hold. That single safeguard removes a whole class of end-of-day refunds and exchanged cartons.
- Per-distributor aisles, baskets and history
- Automatic tier pricing and case discounts
- Orders fall straight onto the warehouse pick list
- No line sold beyond the true stock figure
automation
Supplier price sheet automation — numbers folded, not retyped
Suppliers forward price changes in every conceivable shape: one sends a fresh spreadsheet on Thursday, another edits a shared file late on a Friday and a third emails a renumbered sheet with no summary. Keying those changes by hand introduces typos that travel straight to a customer invoice.
PinZeng folds supplier sheets into a standard line automatically. The system reads the moving prices, flags changes at the top of the page for a quick principal sign-off and then republishes the wholesale list in one pass. Nothing is retyped, because nothing needs to be.
Every change keeps a dated record against the supplier and the affected line, so when a buyer asks why a price moved, the count room can answer with a clean trail rather than a shrug and a guess.
- Automatic read of many spreadsheet formats
- Single sign-off before prices publish
- Dated change record per line and supplier
- No manual re-keying and fewer typos on invoices
tracking
Logistics tracking integrations — the jar stays visible in transit
Once an order leaves the warehouse it changes from a stock figure into a jar in transit. Distributors lose hours each week to the oldest question in trade: where is the freight? PinZeng pulls carrier tracking events into the same order record that the portal and the ledger already use.
The dispatch, the hand-over event, the departure scan and the delivery confirmation all appear as timestamps on one order screen. The buyer sees the delivery window, the warehouse sees the open loads and the count room sees which invoiced lines are still on the road versus already settled at the receiving dock.
Connectivity covers common carriers and regional freight partners, and where a carrier exposes no feed we build a lightweight event entry the driver or office can drop updates into, so no load ever vanishes into silence between two systems.
- Tracking events on the same record as the order
- Clear delivery windows for buyers and warehouse
- Feeds across common carriers and regional partners
- Lightweight manual event log where no feed exists
dashboards
Trade data reporting dashboards — the whole store in one glance
Numbers only earn their keep when they are read. After the count room locks the tally, the same data can be rendered into reports a principal actually opens. Turnover by line, backorders, slow movers, delivery windows, settle ratios and margin by route each become a pane on one dark dashboard.
PinZeng builds reporting that answers the questions trade leaders ask first: which jars are turning quickly, which have been sitting on the shelf too long and which route is paying for its freight. Filters by date, category and distributor keep the view tight instead of drowning a principal in every row at once.
Dashboards are built for monitors in a control room, with high-contrast, readable figures and no hidden soft text. The counts on the dashboard agree with the ledger, because both read from the same sealed shelf.
- Turnover, backorder and slow-moving views
- Margin by route and settlement ratios
- Filters by date, category and distributor
- Numbers that match the ledger the principal trusts
How a new route comes onto the shelf
Map the route
We sit with the distributor, read the current price books and list the trade lines that matter. One afternoon gives us the shape of the store.
Lift the shelf
Legacy data is standardised and moved onto the catalogue platform under clean codes and tier pricing. Nothing is mistyped during the transfer.
Open the aisles
Order portals go live for buyers and the freight lanes are wired, so a submitted order lands on the pick list with the correct carrier attached.
Seal every night
Inventory sync reconciles overnight and the dashboard renders the tally. The count room hands a sealed, trustworthy set of numbers to the morning bell.
Bring your shelf into one honest count room.
Handan Pinzeng Trading Co., Ltd. answers every request inside one working day.